13 Admin-Clerical jobs

Administrative Assistant II North Orange County Community College District Position Number: CCC793 Location: Cypress College Department: Health Sciences Percentage of Employment: 100% Months of Employment: 10 Months/Year Work Schedule: Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.) Job Description: Performs complex administrative duties independently in support of one or more functional areas, departments or administrators within established rules and regulations; organizes and manages daily activities to assure efficient operations; provides information to departments, personnel, students and the public on the phone and in person; answers questions and resolves problems requiring judgment, knowledge and explanation of policies. Plans, coordinates and assists in the preparation and maintenance of class and faculty schedules, room assignments, textbook orders, and associated paperwork; assists instructors with preparation of curriculum, forms, applications, and testing materials; ensures classrooms and instructional areas are maintained; assists students with registration. Coordinates and facilitates special projects, such as receptions, facilities use and events; maintains calendar of activities; coordinates travel arrangements, approves, prepares and distributes promotional and informational materials; maintains current mailing lists. Monitors department expenditures and budgets; approves expenditures within established guidelines; assists with budget development and tracks status of budgets; maintains petty cash accounts; responds to inquiries regarding financial issues. Evaluates and processes forms, transcripts and applications; verifies data for accuracy, completeness and compliance within established procedures; enters data into computer system; monitors, calculates and submits time sheets; maintains confidential files and data. Types and may compose and edit correspondence, memos, letters, agendas and reports; revises schedules, forms, reports, records, and other information; prepares statistical information for use in reports; schedules appointments and meetings; attends meetings and transcribes and distributes minutes; initiates and answers telephone calls; screens and directs calls; greets visitors and directs to appropriate personnel; routes and distributes incoming mail and other materials; prepares outgoing mail and packages. Orders supplies and prepares purchase requisitions; tracks orders to assure delivery and payment; responds to facilities maintenance requests. Trains and provides work direction and guidance to others as directed. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner. Performs related duties as assigned. Primary Purpose: This position is responsible for performing a wide variety of complex and specialized administrative duties to support one or more functional areas, departments or administrators; and coordinating office functions to assure efficient operations. This requires specialized knowledge in the specific area supported (e.g. financial aid, student services, health services, various instructional areas, and any other departments). Working Relationships: The Administrative Assistant II maintains frequent contact with various District departments and personnel, faculty, students and the public. Knowledge, Skills, and Abilities: Knowledge of District organization, operations, policies and objectives Knowledge of applicable sections of State Education Code and other applicable laws Knowledge of organization, policies, and rules of assigned department or program Knowledge of modern office practices, procedures and equipment Knowledge of record-keeping techniques Knowledge of basic bookkeeping procedures Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary Knowledge of various computer software applications Ability to interpret, apply and explain rules, regulations, policies and procedures Ability to make arithmetic calculations quickly and accurately Ability to type at 55 wpm from clear copy Ability to operate a variety of office equipment such as calculator, computer, copier, etc. Ability to analyze situations accurately and adopt an effective course of action Ability to plan, organize and prioritize work Ability to work independently with little direction Ability to complete work efficiently with many interruptions Ability to work confidentially with discretion Ability to meet schedules and time lines Ability to understand and follow oral and written directions Ability to communicate effectively, both orally and in writing Ability to understand scope of authority in making independent decisions Ability to review situations accurately and determine appropriate action according to established guidelines Ability to establish and maintain effective working relationships with others Special Requirements: This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Board Policy 6360, Section 4.0) Coursework must be verifiable on a legible transcript. Applicants selected for interview will be required to pass a typing test (55 wpm). Minimum Qualifications: High school diploma or GED . Minimum two (2) years of administrative experience; may be supplemented by applicable college courses. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. Desirable Qualifications: Knowledge of the practice of dental hygiene/dental assisting and medical/dental clinic operations Bilingual in Spanish Knowledge of medical/dental terminology Experience with medical/dental practice management software Experience with Microsoft Office (word, excel and outlook), adobe acrobat and/or similar software Working Conditions: College or District office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities. Salary Range: $4,325 - $5,242 per Month Number of Vacancies: 1 Commitment to Diversity: Posting Number: 2015288P Open Date: 10/30/2018 Close Date: 11/14/2018 Special Instructions Summary: This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer. Applicants must complete the driver’s license section of the application. If not completed, the application will be deemed incomplete and will not be considered. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”. The minimum required number of references for this position is three (3). All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date. Evaluations of foreign degrees and/or coursework are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees. To apply, visit: http://apptrkr.com/1327226 Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-9c6d7d5ba1fbc0418c243555d35a96eb

Our growing dental company is seeking a highly motivated and positive individual with great organizational and communication skills to join our enthusiastic dental team as part of our Call Center. You will be attending to all of our patients' needs over the phone. Schedule, coordinate, and organize appointments to facilitate the efficient running of the dental office. Main Job Tasks and Responsibilities: -Maintain a 5 star phone certification every month (we will train you in this process) -Register new patients according to established office protocols -Assist patients to complete all necessary forms and documentation -Verify and update patient information -Inform patients of dental office procedures and policy -Enter all relevant patient information into data system -Maintain and manage patient records in compliance with privacy and security regulations -Answer and manage all incoming calls -Respond and comply to requests for information -Schedule patient appointments -Confirm upcoming appointments and recalls according to office protocol -Check daily appointment schedule -Fill in cancellations and no-shows -Process account payments over the phone -Collect and Verify dental insurance information from patients and insurance companies -Maintain a professional call center area -Safeguard patient privacy and confidentiality -Entering patient information into the Patterson EagleSoft and OrthoEase office system -Soliciting referrals from patients FUNtastic Dental and Orthodontics offers employment opportunities that promote professional, personal, and financial growth. We work extremely hard to provide our dental employees with continuous professional development and a supportive work environment. Competitive wages, great benefits, and opportunities for advancement are just a few reasons why a career with us is an investment in your future.

We are a quality Orthodontic dental practice in Fullerton seeking a full-time or part-time Front Office / Patient Coordinator. Candidates must excel in providing great customer service and possess excellent communication skills. Orthodontic experience preferred but not required. Previous experience in front office administration, banking and customer service is helpful. Spanish, Tagalog or Korean language skills a plus. Duties will include handling all aspects of front office administration and patient coordination. This is a high-profile position in a fast-paced environment. Qualified candidates must possess excellent people, communication and presentation skills. Solid computer and typing skills are required. We are looking for an exceptional detail-oriented team player, with ability to think independently and multi-task. We offer a great working environment with competitive benefits package. Mon-Fri Work Hours (No Weekends). Please email a cover letter and resume with salary history.

Practice Manager, Malvern, PA If you have a passion for patient care and are looking for a career where your hard work and success are not only noticed but rewarded, and your career grows as you do, then you're in the right place. Job Description: We are looking for a talented professional to join our team as Practice Manager in our Malvern, PA location. Practice Managers work collaboratively with the clinical team to ensure patient care is top priority while directly supervising our non-clinical team. As a Practice Manager for Smile Exchange, you will be responsible and accountable for the results of and the day-to-day operations for your dental office or offices. You will monitor and coach key-performance indicators and provide business support to the Doctor(s) and teams where appropriate. You are the primary partner for the Doctor(s) to ensure all business activities lead to the presentation, delivery, and follow-up to patient care. Other primary responsibilities include human resources responsibilities relating to team supervision, performance reviews, and business reporting. The Practice Manager will provide hands-on support, as necessary, by the daily needs of the business The primary functions of a Practice Manager include: •Enjoy what you do: work with a smile. At Smile Exchange, when we say "Leave with a Smile", we mean it. •Actively participate and lead, where appropriate, each day’s morning huddle •Consistently sets an example of optimal customer service and dedication •Patient, vendor, and company interactions through a variety of communication channels. •Uses all available resources provided to manage the daily operations to reach and exceed goals. •Present and explain financial options to patients to assist patients in getting their dental treatment utilizing 3rd party financing options. •Full new and existing patient experience check-in through check-out processes •Schedule responsibility to ensure practice is scheduled according to Doctors' goals •Collect and record all financials with full adherence to accounting requirements •Promote Smile Exchange and affiliates in the practice and community, using referral channels for practice growth •Establish and maintain patient lists to effectively manage the schedule •Coach and hold team and self accountable to all Standard Operating Procedures. •Meet/exceed pre-determined provider performance, practice, and company performance goals •Submit weekly summary and Monthly/quarterly office projections to Director(s). •Co-lead monthly staff meetings with Doctor(s). •Manage employee time clock effectively and report weekly as required •Schedule office training and continuing education in coordination with Director(s) •Coordinate daily staffing as necessary to support doctor/patient schedules •Recognize staff accomplishments and promote teams to recognize successes and support challenges. •Maintain a neat and professional practice •Coordinate office promotional events with support teams and Directors. •Coordinate long term staffing and coverage of short-term absences. •New employee orientation and organized training •Recruiting, interviewing, and hiring of all auxiliary staff •Conduct employee performance evaluations with doctors. •Proactively set goals with both doctors and team members aligning with practice goals. •Document employee performance and coach to excellence with doctors •Requirements: •All team members are expected to contribute to our success by demonstrating a core value that we feel strongly about: Do the right thing for right reason. Practice Managers are the business leaders and in collabroation with Doctors and teams, enable access to high level of patient care.   Job Requirements: Specific Requirements: •2+ years proven experience in fast-paced, competitive business environment •Demonstrated top-tier customer service skills •Excellent oral and written communication skills •Reliability and dependability, flexible hours •Excellent interpersonal skills •Strong organization and prioritization •Approaches each day with professionalism •High degree of confidentiality in and out of practice •Strong business acumen and commitment to clinical knowledge •Bachelor’s degree in Business, Finance, Communications, or Health Services •Microsoft Office and computer proficiency; ability to master trade-specific software In addition, the following are preferred, but not required: •5 year’s experience displaying career advancement. •Previous dental/medical management experience with multiple facility responsibilities.